1. The Parties
This agreement involves three parties, and it matters which one you are.
- PowerBoot ("we," "us," "our") — an automation consulting firm based in Alberta, Canada, and the publisher of the Application.
- The Firm — the accounting or bookkeeping practice that engages PowerBoot and uses the Application in the course of serving its own clients.
- The Connected Business ("you") — the business whose QuickBooks Online company is connected to the Application, and whose authorized user clicks Connect or Authorize in QuickBooks Online.
Where these terms say "you," they mean the Connected Business and the individual authorizing on its behalf. The Firm is bound by its own written agreement with PowerBoot; where that agreement conflicts with these terms, the Firm's agreement governs as between PowerBoot and the Firm only.
2. Acceptance
By authorizing the Application to access a QuickBooks Online company, you accept these terms. If you do not accept them, do not authorize the connection, and disconnect the Application if it is already connected.
The individual who authorizes the connection represents that they are an owner, officer, or delegate of the Connected Business with authority to grant access to that company's accounting records.
3. What the Application Does
The Application supports the bookkeeping and reconciliation work the Firm already performs for you. Specifically, it:
- Reads transactions and expenses recorded in the connected QuickBooks Online company
- Compares those records against a reference bank or credit card statement supplied by the Firm or by you
- Identifies transactions present on the statement that are missing from QuickBooks Online
- Creates the missing entries in the ledger so the period's records are complete
- Records the reconciliation acknowledgement for the period once the comparison is complete
Before writing anything, the Application verifies that the reference statement and the connected QuickBooks Online company belong to the same business. Multiple checks must agree — including the company identifier, the account details on the statement, and the register the entries are destined for. Where they do not agree, the Application stops and does not write.
The connection is opened for the duration of that work and closed when it finishes. The original document you supplied is filed to the Firm's own SharePoint environment, and the Application's working copy is purged. Nothing beyond a log of what was done is kept — see the privacy policy.
The reconciliation acknowledgement is a bookkeeping record-keeping step. It is not an audit, review, compilation, attestation, or assurance engagement, and it does not replace one.
4. Permissions the Application Requests
The Application requests a single QuickBooks Online permission scope: Accounting (com.intuit.quickbooks.accounting). Within that scope, it uses only the access needed for the functions listed in section 3.
The Application does not request, and cannot use:
- Payroll or employee compensation data
- Payment processing, QuickBooks Payments, or the ability to move money
- Your online banking credentials or bank feed login details — these are held by Intuit and are never exposed to the Application
- Your Intuit account password or sign-in credentials
- Payment card numbers or government identification numbers
The Application does not delete existing ledger entries, does not modify your chart of accounts structure, and does not alter transactions that were already recorded correctly.
5. Changes to Permissions
We will not expand the Application's access beyond the functions described in section 3 without cause. If the Firm's work genuinely requires additional capability, we will update these terms and the Application privacy policy, publish the change, and — where the additional capability requires a broader permission scope — require a fresh authorization from you in QuickBooks Online before the new access takes effect.
Requests for capability that we cannot justify as necessary to the Firm's engagement with you are declined. Some tasks remain manual by design.
6. Your Responsibilities
- Ensure the person authorizing the connection has authority to do so
- Ensure any reference statement supplied to the Firm is complete and belongs to the connected business
- Maintain your own QuickBooks Online subscription, user access, and account security
- Review the records the Application produces, together with the Firm, before relying on them for filing, lending, or reporting purposes
7. Professional Responsibility and Accuracy
PowerBoot is a software and automation provider. We are not your accountant, bookkeeper, auditor, or tax adviser, and nothing the Application produces is accounting, tax, or legal advice.
Entries created by the Application are derived from the reference statement and from the data present in QuickBooks Online. Classification, account coding, and the final correctness of your books remain the professional responsibility of the Firm and, ultimately, of the Connected Business. Automated matching can miss items, duplicate items, or code an item to the wrong account. Review is required before the records are used for a filing, a financial statement, or any third-party submission.
8. Data Handling
How the Application collects, stores, uses, and deletes your accounting data is set out in the PowerBoot Account Management Integration Privacy Policy, which forms part of these terms.
In summary: your data is used only to deliver the service described in section 3 to the Firm on your behalf. It is not retained after the work is complete. We do not sell it, rent it, trade it, use it for advertising, or use it to train machine learning models.
9. Fees
The Application is licensed to the Firm under a separate commercial agreement. Unless PowerBoot has contracted with you directly in writing, the Connected Business owes PowerBoot no fee for the Application. Your QuickBooks Online subscription remains a separate arrangement between you and Intuit.
10. Intuit's Role
Intuit Inc. is not a party to this agreement. Intuit does not endorse, warrant, or support the Application. Your use of QuickBooks Online is governed by your own agreement with Intuit.
The Application depends on the Intuit developer platform. Intuit may change, restrict, or withdraw that platform, or revoke the Application's access, at any time and without notice to us. Where that happens, the Application may stop functioning in whole or in part, and PowerBoot is not liable for the interruption.
11. Disconnection and Termination
You may disconnect the Application at any time, without notice and without giving a reason, from Settings → Apps → My Apps in QuickBooks Online, or by contacting the Firm or PowerBoot directly. Disconnection immediately revokes the Application's access to your company.
The Firm may terminate its use of the Application for your company at any time. PowerBoot may suspend or terminate the Application's access where required by Intuit, by law, or where continued operation would be unsafe or unlawful.
Entries already written to your ledger before disconnection remain in your QuickBooks Online company and are yours. Disconnection does not reverse completed work. Deletion of data held by PowerBoot after disconnection is described in the privacy policy.
12. Intellectual Property
The Application, including its software, logic, interfaces, and documentation, is and remains the property of PowerBoot. These terms grant a limited, non-exclusive, non-transferable, revocable right to have the Application access the connected QuickBooks Online company for the purposes described in section 3. No other rights are granted.
You may not copy, decompile, reverse engineer, resell, or create derivative works from the Application, or use it to build a competing service.
Your accounting data remains yours. PowerBoot claims no ownership of it.
13. Confidentiality
PowerBoot treats the contents of your QuickBooks Online company and any reference statement supplied to us as confidential. We disclose it only to the Firm you are engaged with, to the service providers listed in the privacy policy who process it on our behalf under contract, and where disclosure is required by law.
14. Disclaimer of Warranties
The Application is provided "as is" and "as available." To the fullest extent permitted by law, PowerBoot disclaims all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, accuracy, and non-infringement.
We do not warrant that the Application will be uninterrupted, error-free, or that every transaction on a reference statement will be matched or created correctly.
15. Allocation of Responsibility and Limitation of Liability
The Application is a third-party service provided to the Firm. The professional relationship — and the access to your records that comes with it — is between you and the Firm, in the same way it is when the Firm uses any other connected accounting application. Under PowerBoot's written agreement with the Firm, responsibility toward the Connected Business for any application or connection the Firm asks its client to authorize rests with the Firm, and the Firm carries insurance for it. Direct any claim relating to the handling of your records to the Firm in the first instance.
PowerBoot maintains professional liability insurance of not less than CAD $1,000,000, which responds to a breach of a Connected Business's information arising from PowerBoot's own act or omission.
To the fullest extent permitted by law, PowerBoot is not liable for indirect, incidental, special, consequential, punitive, or exemplary damages, or for lost profits, lost revenue, lost data, or business interruption, arising from or relating to the Application. PowerBoot's total aggregate liability arising from or relating to the Application is limited to the proceeds available under that policy.
Nothing in these terms limits liability that cannot be limited under applicable law.
16. Indemnity
You agree to indemnify PowerBoot against claims, losses, and reasonable legal costs arising from your breach of these terms, from authorization granted without proper authority, or from a reference statement supplied to us that does not belong to the connected business.
17. Changes to These Terms
We may update these terms. Material changes are reflected in the "Last updated" date above, and — where the change affects what the Application accesses or does — communicated through the Firm and, where required, through a new authorization prompt in QuickBooks Online. Continued use after a change takes effect constitutes acceptance.
18. Governing Law
These terms are governed by the laws of the Province of Alberta and the federal laws of Canada applicable there. The courts of Alberta have exclusive jurisdiction, and both parties submit to that jurisdiction.
19. General
If any provision of these terms is held unenforceable, the remainder stays in force. Our failure to enforce a provision is not a waiver of it. You may not assign these terms without our written consent; we may assign them in connection with a reorganization or sale of the business. These terms, together with the Application privacy policy, are the entire agreement between PowerBoot and the Connected Business regarding the Application.
20. Contact
Questions about these terms, or about the Application's access to your company:
- General: [email protected]
- Privacy requests: [email protected]
- Phone: +1 (587) 412-5222